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Debbie Modzelewski
Feb 28, 2022
In HOA Business
[Minutes to be approved at next HOA meeting. Scroll down to see Treasurer Danielle Mohn's Financial Report.] Minutes of the 2021 Stonebridge Park HOA Annual Meeting Saturday, April 17, 2021, 10:00 am MDT Meeting via Zoom John Kugler presided and called the meeting to order at 10:03 am. Debbie Modzelewski acted as secretary of the meeting. Present: Barb Cannizzo, Danielle and Rob Mohn, Richard Grigsby, John Kugler, Grace Strangis, Debbie and Steve (Moz) Modzelewski. Absent: Chris Paoli (Lot 7), Stephani and Joel Gambrell (Lot 10), Sandy Rufenacht Jr. (Lot 11). The Stonebridge Park Homeowner’s Association successfully established a quorum. Proceedings 1. Call meeting to order and general introductions. John welcomed Stephani and Joel Gambrell to the neighborhood in absentia. 2. Update on Lot #7 (Paoli) The HOA Design Review Board gave preliminary approval in February to the prospective buyer’s site plan but final plans have not yet been submitted. 3. Update on Lot #11 (Rufenacht) There has been survey and soil sampling activity but nothing has been submitted to the HOA Design Review Board. 4. Update on Rocky Mountain Asphalt project to do the street seal coating and crack repair. No date has been set but we expect to be early on Rocky Mountain Asphalt’s summer schedule for fixing the cracks and seal coating the street. We paid a deposit of $3,033.56 last year and the balance of $3,000 is included in this year’s budget. Individual homeowners should contact Shauna Hay-Office (970-871-0078, ben@rmasteamboat.com) to remind RMA to do their driveways at the same time. Discussion regarding winter snow removal maintenance. Due to Nick Beall’s move to California, John recommends engaging Lee Morris to handle snow removal for the 2021-2022 season. John had worked with Lee on several landscaping projects when Lee was with Gecko and found him conscientious and easy to work with. Lee had also done the HOA’s snowplowing for Gecko prior to Nick. Lee’s flat fee rate of $3,000 is lower than Gecko’s past average of $3,600-$4,000; this season’s fee of $2,500 was much less than average due to low snowfall. Lee offered to clear individual driveways of $50 per time ($75 for Richard’s extended drive) and could adjust frequency based on whether you were in or out of town with some discretion. John will pass along the contact info for interested homeowners to Lee. MOTION: Upon motion duly made, seconded and unanimously carried, John was authorized to engage Lee Morris for 2021-2022 snow removal. Since Nick also handled the HOA’s irrigation system, John has engaged Yampa Valley Irrigation and Landscaping. Upon Danielle’s recommendation, we also obtained a competitive quote from Green Scenes. With their current workforce and workload, however, they didn’t feel that they would be able to take on a number of new clients the size of our HOA. 5. Discussion regarding the sentinel pine we lost in last years wind storm and whether there's any interest in replacing that tree. John asked if anyone is interested in replacing the tree near the gate lost in September’s “snoknado.” Danielle highly recommended using Snow Country, who replaced the 8 trees they lost. John had once gotten a quote from Snow Country of $1,200 for a 17’ tree, not including installation, and was asked to get an updated quote, including installation, with a few tree options. 6. Discussion regarding whether we should or want to continue the yearly tree spraying that we've been doing as "mitigation" for the bark beetle. John reported that only a very small percentage of the common area trees was being treated since the HOA started having Western Tree spray a few years ago. He consulted a Colorado State Forest Service forester who said that spraying only a few trees did not protect the “herd” and that proper treatment would require spraying the entire property circumference and each tree up to the point the diameter of the trunk is less than 4”. John met with Dan Jendral of Western Tree earlier this week and Dan agreed that spraying was no longer needed since the mountain pine beetle epidemic is pretty much over. John also pointed out that most of our conifer trees are spruces, which aren’t as susceptible to mountain pine beetle attack. John recommended discontinuing spraying. MOTION: Upon motion duly made, seconded and unanimously carried, the HOA will discontinue bark beetle mitigation immediately. 7. Update on the street sign project at the corner of Graystone Dr. and Graystone Ct. John had Julie Anderson rejuvenate a street sign that Don Grueser had made years ago to help visitors, delivery services, and emergency personnel find our houses. John will explore installation costs. 8. Discussion regarding the gate control system and the latest inspection report from Brent with Picasso Gate. At the twice-a-year service call, Brent reported that the gate’s magnetic catch isn’t working properly. Brent considers it an outdated system but John recommends not replacing the gate until it fails. (The gate can just be left open when that occurs.) The estimated replacement cost of $10K should be fundable from the HOA’s reserves and no special assessment is foreseen. Everyone agreed on this plan. 9. Financial Report and discussion. Discussion regarding HOA assessment for this year. John thanked Danielle for organizing our financials, commenting that the checkbook handed over to her was definitely a challenge to decipher. Danielle reported that the checking account balance and budget covered last year’s unexpected one-time fees (fallen tree removal, legal fees for Responsible Governance Policy, higher than expected $2200 landscaping fee from Gecko) and we still have a $6,700 balance. We should be in even better shape next year without the $5K for tree spraying. MOTION:Upon motion duly made, seconded and unanimously carried, the 2021 HOA dues assessment remains unchanged from 2020. Lot 1 (Cannizzo) – $1,100 Combined Lots 2-3 (Mohn) – $2,200 Combined Lots 4-6 (Grigsby) – $4,950 Lots 7-12 – $1,650 each 10. Election of Officers of the Association MOTION:Upon motion duly made, seconded and unanimously carried, the following slate of officers was approved for 2021 – President – John Kugler Vice President – Barb Cannizzo Treasurer – Danielle Mohn Secretary – Debbie Modzelewski John thanked Bruce Parker, friend and law partner of Ralph Strangis, for working with the HOA’s Design Review Board to create a Design Review Agreement and Construction Agreement that clarifies requirements for potential purchasers. Debbie suggested tentatively planning a July 4th get-together. There being no further business, the meeting was adjourned at 10:48am MDT. Debbie Modzelewski, Secretary
4/12/21 HOA Annual Meeting: Minutes & Financial Report content media
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Debbie Modzelewski
Feb 26, 2022
In HOA Business
Every now and then, John gets asked for HOA minutes and reports. (That's why he's been elected President-for-Life!) Going forward, I'll post them in this password-protected Owners section of the website. As for past reports and minutes, here's what I could find in emails over the last few years: 4/18/21 Email from John Kugler (excerpt) Per discussion in yesterday's HOA meeting, we will keep the 2021 assessments the same as they were last year. In fact, these amounts are identical to what they have been dating back to 2017. I think it's a nice testimony to our HOA's efficiency, particularly when a lot of these other HOAs have assessments ranging from $10,000 to $50,000 a year. The assessments were voted on unanimously in yesterday's meeting and that is documented in the minutes that Debbie put out yesterday.... The assessment for Lot 1 is $1,100. The assessment for combined Lots 2-3 is $2,200. The assessment for combined Lots 4-6 is $4,950. The assessments for each Lot 7-12 is $1,650. [Note: Danielle's financial report and 4/17/21 meeting minutes will be provided in a separate post.] 6/17/20 HOA Meeting Could not find any notes or minutes, I'm afraid. 5/26/20 Email from John Kugler (excerpt) After a review of our current account balance and our expense history, not only over the past year but over the last several years, we believe that we can maintain the same assessment for 2020 as we did for both 2018 and 2019. Accordingly, the assessment for Lot 1 is $1,100. The assessment for the combined Lots 2-3 is $2,200. The assessment for the combined Lots 4-6 is $4,950. The assessment for each of the remaining Lots 7-12 is $1,650. If anyone has any questions for either Don or myself, we'd be happy to address them. 8/1/19 Email from John Kugler Dear HOA friends. It was really great seeing everybody Monday for our HOA meeting [on 7/29/19]. What a great turnout and a lovely morning to top it off. Thanks to Rob and Danielle for the gracious and beautiful flowers; to Debbie for her baked goodies and to Chris for his over indulgent baked goods too. A review of the meeting: Don provided a review of our current finances and where we felt we were with our budget. Our current checking account balance the end of June, 2019, is $22,103.03. Don acknowledged a small error in the figures that was around 30 cents, but Moz, the HOA actuarial authority, pointed out that the actual amount was closer to 80 cents. There was a consensus that the amount was not sufficient to seek grounds for expulsion from the HOA. Our tree spraying investment with Western Tree was discussed and still felt to be a worthwhile expense in behalf of the beautiful trees that are a critical part of the value of all of our properties in Stonebridge. Everybody seems to be very happy with the service that Gecko is providing for our HOA snowblowing. Gate issues were discussed including the fact that the communication system is very old and that if we have any significant problems, that there may not be replacement parts available and could necessitate installing a new system which may cost $3-5,000. Don is in the process of working with Jeff Kuhn who is the electrician who did the original electrical installation up at the gate, to install a new photo cell device to regulate the gate lights since the current sensor has failed secondary to wasp infestation and resultant damage. We are also getting GFI plug boxes for each side of the gate to allow us to put up Christmas lights on the gate. Street surface maintenance was discussed. We will continue to do the yearly crack maintenance with hot seal and next year will plan to have the streets seal coated. I'm waiting on a callback from Rocky Mountain Asphalt to see exactly when the last time the seal coating was done and how much that cost at that time. Didn't have that in my records. That invoice may have gone directly to Don and Kim. I had her put us on their next years schedule for seal coating the streets as well as doing the cracks. I'll recheck with everybody when Ben Shreiner and I talk about scheduling next year re adding other driveways onto the job. Debbie has already taken the ball and run with it regarding creating an exclusive Stonebridge website and hooking it up with Google Calendar to post events as well as to let people know when you're 'IN' or 'OUT' of town. Thanks. There was a discussion regarding possibly having an HOA BBQ sometime in late August or early September. No details as far as a specific time, date, place, or who wishes to take the lead in organizing. Maybe it's something that could be catered to make thing simpler?? Although irreplaceable for so many reasons, Danielle has agreed to come onto our Board and fill the great void left by Ralph's passing. I've researched out our E-ONE sewer system. I started at the Steamboat Public Works Department only to learn that our Stonebridge sewer system is under the direction of Mt. Werner Water as is our water supply, including fire hydrants. Met with the Mt. Werner people and learned that the common HOA sewer line that connects the individual lines at the edge of our properties and goes up to hook in with the gravity dependent sewer line on Steamboat Blvd, is our HOA responsibility, not City or Mt. Werner. I met with one of the civil engineers down at CDC (Civil Design Consultants). They are the company who originally did the design work for our sewer system. She explained that aside from each of our individual pump systems, there are no other pumps in the system that is responsible for getting sewer water up to Steamboat Blvd to the gravity-dependent system. My opinion is that in the absence of any other mechanical component to our system that is in the HOA 'common system', that we not put aside or project on any special fund needs for a sewer problem. I think the likelihood of a problem with the HOA 'common system' is remote, and if a problem arose that we could just address that at that time with a special assessment that would not include Lots 1-3 since they have their own direct connections to the Steamboat Blvd. line. I've done a walk-along on both sides of Steamboat Blvd. the entire length of our Stonebridge subdivision as well as the center median and picked up all the trash yesterday. You'd be amazed at the array of crap that people throw out although less this year than the last several years. If you see garbage out there on Steamboat Blvd, by our subdivision, I'd encourage you to pick it up. Just looks better. Lastly, I trimmed off a lot of branches off several trees and totally eliminated one dead bush that were creating visibility issues looking upstreet when turning across the center median towards the gate. Let me know if any of you are still having problems with visibility issues there. Thanks again for everybody's participation and friendship. John 4/23/19 Email from John Kugler and Don Grueser (excerpt) After a review of our current account balance and our association expense history, we believe that we can maintain our assessment for 2019 at the same level that we did in 2018. The assessment for Lot 1 is $1,100. The assessment for the combined Lots 2-3 is $2,200. The assessment for the combined Lots 4-6 is $4,950. The assessment for each of the remaining Lots 7-12 is $1,650.
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Debbie Modzelewski
Sep 21, 2020
In HOA Business
It’s good to have you here. Thanks for giving this forum a try! Feel free to start discussions and share neighborly information. In this forum you can also add photos, videos, hashtags and more to your posts. Enjoy using the forum!
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Debbie Modzelewski

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